Internal Communications Administrator

Part time : 10 hours per week. Flexible based on student’s schedule.
Salary: £12.71 per hour

This is a 12 month fixed-term contract.

Closing Date: 9am, Thursday 24 September 2026

Job ref:59/26

Leeds University Union (LUU) is a charity that helps over 38,000 students Love their time at Leeds. Located at the heart of campus, the Union is a space to meet people, make new friends and get involved.

Find out more about Leeds University Union at www.luu.ac.uk or follow us on Instagram.

We are looking for a proactive and organised student to support our internal communications, helping staff across the Union feel informed, engaged and connected to LUU’s mission and strategy.

This is a great opportunity for a current student who enjoys writing clear content, working with people and keeping things organised. You will help coordinate, create and distribute weekly internal communications across multiple channels. making it ideal for someone who can work independently, meet deadlines and turn information from different teams into friendly, useful updates for staff.

About the role

As the Internal Communications Administrator (Student), you will support the delivery of LUU’s internal communications plan by helping gather content, prepare weekly updates and keep our communications organised and accessible for both desk-based and non-desk-based staff.

You’ll be responsible for:

• Maintaining the weekly internal communications schedule, including submission, drafting, review, sign-off and distribution deadlines.

• Coordinating content collection across the Comms Champion Network.

• Drafting, editing and formatting weekly issues of The LUU Insider using the agreed structure and tone.

• Creating short, accessible summaries for Viva Engage, Staff Savvy and staff noticeboards.

• Preparing printable noticeboard summaries so key updates are easy for frontline and shift-based staff to find.

• Supporting SharePoint archiving so staff can revisit previous newsletters and key updates.

• Helping with Weekly Huddle priorities, actions and follow-up notes where required.

• Tracking simple measures such as newsletter open rates, link clicks, Viva Engage interactions and staff feedback themes.

• Escalating sensitive, urgent or policy-related content to the Marketing & Communications Manager or relevant reviewer.

About you

We are looking for a current student who is organised, approachable and confident turning information into clear, inclusive updates. You do not need to be an internal communications expert, but you should be comfortable writing for a defined audience and working to a regular deadline.

You’ll need:

• Experience writing or editing clear content, such as emails, newsletters, web copy, blogs, social posts or student society communications.

• Strong organisation and time management, with the ability to work independently within a 10-hour weekly role.

• Good attention to detail and confidence following templates, processes and approval routes.

• A friendly, collaborative approach and willingness to ask colleagues for information or clarification.

• An understanding of inclusive, accessible and jargon-free communication.

• The ability to adapt messages for different audiences and channels, including non-desk-based staff.

• Confidence using Microsoft 365 tools such as Outlook, Teams, SharePoint, Word, PowerPoint

Experience with Mailchimp and Canva, basic design/layout, performance data or students’ union environments would be helpful, but is not essential.

If you are a clear communicator, enjoy organising information and want to help staff feel informed and connected, we would love to hear from you.

Sounds good?
For further details, please download an application pack below. In your application, please explain how you meet the person specification and what you can bring to the team here at LUU. If you have any further questions, please contact hr@luu.ac.uk.

Internal Communications Administrator Application Pack .pdf

What you get in return

The benefits you can enjoy include holiday pay, extensive opportunities for learning and further development, NUS TOTUM Card, onsite venue staff discounts, discounted travel card, and discounted gym membership.

LUU highly values inclusivity and we welcome applications from all sections of the community.

*Please note that this position is only open to students currently enrolled in study.