Temporary Business Support & Office Assistant

PLEASE NOTE THIS IS A FULL TIME POSITION

Joblink are pleased to be recruiting on behalf of the Advancement Team at the University of Leeds.

Role Overview & Team Information:

Working with the Business Support and Office Manager, you will provide administrative support the Advancement. This is a great opportunity for a logical and proactive individual. You will require excellent planning and organisational skills with the ability to effectively multi-task a diverse workload. Excellent interpersonal, communication and customer service skills are essential to be successful in this role.

To learn more about the Advancement Team, visit our Spotlight Page: https://spotlight.leeds.ac.uk/advancement_at_leeds/#group-section-Welcome-from-the-Director-of-Advancement-0KU6yjozOI

Main duties and responsibilities

• Responsibility for monitoring the Business Support and Office Management (BS&OM) e-mail inbox and associated Microsoft Teams channels, identifying and completing actions and ensuring that all tasks are recorded, updated and tracked through the relevant office systems and processes;

• Support the efficient running of the Advancement Team office space by arranging maintenance tasks, Health and Safety and Fire Safety tasks;

• Maintaining all office stationery and supplies, regularly performing a stocktake to ensure supplies are not depleted;

• Raising purchase orders, tracking delivery and goods receipting; and ensuring orders are processed in line with university procurement and finance policies, escalating issues as appropriate;

• Support HR administrative duties in the areas of sickness reporting, recruitment, onboarding new staff, staff departures;

• Support for the Advancement Operations Team, arranging some meetings and assisting with opening and sorting incoming mail.

 Qualifications and skills

Essential:

• Experience of providing professional administrative support for a busy team or similar role;

• The ability to work with a high level of accuracy and attention to detail and the ability to identify errors and inconsistencies;

• A proactive approach with the ability to exercise a high degree of initiative, work independently and the ability to rethink/adjust plans to overcome unforeseen obstacles;

• Strong IT skills with experience of using Microsoft including Word, Excel and Outlook, Office365, Teams and Forms.

Key Attributes

• Excellent communication and interpersonal skills, being able to work with a wide range of stakeholders at all levels, forming effective working relationships;

• Ability to pursue protracted tasks and projects to their completion;

• Knowledge of handling confidential or sensitive information tactfully and securely;

Duration of the role

• Until 30th September 2026

Location:

• University of Leeds (on-site).

Hours:

• 35hrs per week, within office hours.

Pay

• £14.67/hr

Sounds good? 

To apply, press apply, send your relevant CV and answer the following questions (instead of a cover letter)

1. What appeals to you about this role and why you have chosen to apply?

2. What skills/experiences have you gained from your studies, voluntary or paid work that you feel will help you be successful in this role?

3. What do you feel you will gain from this role?

4. How would this role benefit your future career plans?

Please note: applications missing cv or answers to above questions will be declined. If you have not heard back from us within 3 weeks, please assume on this occasion your application has not progressed.

For any questions related to this role or application process please contact Joblink at joblink@luu.ac.uk