Temp IT Estate Assistant – Advancement Team

Joblink are pleased to be recruiting on behalf of the Advancement Team at the University of Leeds.

Role Overview & Team Information:

Working with the Business Support and Office Manager, you will support the Advancement Team during the implementation phase of their IT Estate project, undertaking a range of document and file management activities.  This will include reviewing, organising and migrating documents and folders to new locations In line with university data management policies. You will liaise with stakeholders to identify essential files to be retained and those no longer required, with the overall aim of preserving critical information, reducing data storage across the team, and strengthening data governance and system security.

To learn more about the Advancement Team, visit our Spotlight Page: https://spotlight.leeds.ac.uk/advancement_at_leeds/#group-section-Welcome-from-the-Director-of-Advancement-0KU6yjozOI

Main duties and responsibilities

·     Identifying, organising and relocating electronic Microsoft Office/365 files (e.g. Word, Excel, PDF files etc) to new designated locations in Sharepoint folders.

·     Liaising with key stakeholders across teams to identify those files which are to be retained and moved.

·     Working closely with stakeholders to review documents and files against new naming conventions, identifying non-compliance and renaming where required.

·     Collaborating with the Business Support and Office Manager to agree activities, accurately record work completed, and provide regular progress updates.

·     Maintain confidentiality following the university policy and procedures.

 Qualifications and skills

Essential:

·     Experience in the use of Microsoft packages, OneDrive, SharePoint and Microsoft Teams sites for collaboration and document management within a professional environment.

·     Experienced in building strong working relationships with stakeholders to drive projects through to successful completion.

·     Excellent written and verbal communication skills, with a proven ability to contribute effectively as a supportive and collaborative team member.

·     Methodical and well‑organised approach to work with the ability to rethink/adjust plans to overcome unforeseen obstacles and deliver outcomes.

Desirable

·     Experience of handling confidential or sensitive information tactfully and securely.

Duration of the role

• Until 31st July 2026

Location:

• University of Leeds (on-site).

Hours:

• 35hrs per week, within office hours.

Pay

• £14.67/hr

Sounds good? 

To apply, press apply, send your relevant CV and answer the following questions (instead of a cover letter)

1. What appeals to you about this role and why you have chosen to apply?

2. What skills/experiences have you gained from your studies, voluntary or paid work that you feel will help you be successful in this role?

3. What do you feel you will gain from this role?

4. How would this role benefit your future career plans?

Please note: applications missing cv or answers to above questions will be declined. If you have not heard back from us within 3 weeks, please assume on this occasion your application has not progressed.

For any questions related to this role or application process please contact Joblink at joblink@luu.ac.uk